How to Use Google Drive Offline

use Google drive offline

Google Drive, launched in 2012 and designed by Google is a file storage & synchronization platform. Safe and secure, it lets you store files on Google’s servers, carry out the synchronization of files across devices, and share files, which could be photos, videos, PDFs, presentations, Microsoft Office files, etc. No matter the file type you have, you can store everything in Drive, safely.

Google Drive is by no means the only service available as its arch-rivals, Dropbox and Microsoft’s Onedrive, have been in use for longer and also offers users generous allocation for free. Google Drive, however, enjoys more popularity. This is because it is part of Google’s services and comes pre-installed on virtually every Android device.

You get 15 gigabytes of storage for free with a Google Account. This storage capacity is for storing your files, saving your email attachments, and backing up your photos & videos on Google Drive, Google Photos, and Gmail. If you require more than 15 GB, you have to upgrade to Google One.

To use Google Drive as cloud storage, an Internet connection is required. But there are instances when you’ve to grapple with the problem of lack of Internet availability or poor Internet services. This issue could be occasioned by a power outage, signal outage, or other challenges. In such dire circumstances, how do you make use of Google Drive offline, without an internet connection? We will show you ways to do this in the heart of this article.

Key Features of Google Drive

Work Offline: Google Drive gives you easy access to your files offline, allowing you to view them when your smartphone or tab doesn’t have service, like when you are on a plane or in a building without a good connection.

Docs, Sheets, and Slides: If you are a professional that use your laptop or phone for work, with these Drive apps you can create and collaborate with your team, colleagues smoothly. You can also share documents as well as files, create spreadsheets and design presentations on the go using Google DocsSheets & Slides applications.

Google Forms: Google Forms is a tool that enables you to conduct a survey or make a team roster, quickly, using a simple online form. After which you can now check out the results that are organized in a spreadsheet, neatly.

Google Drawings: Google Drawings helps you to lay out diagrams, design flow charts, and add them to other documents, easily, or embed them on any site.

More Drive Apps: You can also do the editing of your profile photos, carry out some landscaping, develop a mind map and other activities. More than 100 Drive apps are offered by Google to assist you in doing more with your stuff. You can try these apps by installing them from the Drive collection, which you will find in the Chrome Web Store.

Scan Documents: You can scan every one of your paper documents using Drive for Android OS. To do this, simply snap a photo of your documents, such as letters, receipts, and statements. And they will be stored in Google Drive, instantly, as PDFs.

See Old Versions: Drive allows you to look back as far as thirty (30) days on the majority of file types. This option enables you to determine who has done some changes and go back to old versions. That is file versioning made quite convenient, made smooth.

Using Google Drive Offline on Computer

You can still gain access to your files and edit them if you are not connected to a mobile network or Wi-Fi. Such files include the following:

  • Google Sheets
  • Google Docs
  • Google Slides

Here is how to turn offline access on:

  • Make sure you are connected to the Internet.
  • Make use of the Google Chrome browser app.
  • Do not go into incognito mode.
  • Install Google Docs offline Chrome extension and enable it.
  • See to it that you have sufficient free space on your PC for saving your files.

Here is how you can open your files in Google Drive in offline mode:

  1. Launch the Chrome browser and ensure that you are signed into Chrome.
  2. Head to drive.google.com/drive/settings.
  3. Then, tick the box that is beside the option, Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline.

If you want to work on files offline from your laptop or desktop, learn the steps for installing Backup and Sync.

Using Google Drive Offline on Android

You can still gain access to your files and edit them if you are not connected to a mobile network or Wi-Fi. Such files include the following:

  • Google Sheets
  • Google Docs
  • Google Slides

It’s essential you keep in mind that you have to be connected to the Internet in order to put offline access on. To access your files when offline, the first step to take is turn on offline access. To do this, follow this procedure:

  1. Launch your Google Drive application.
  2. Tap More, which you will see next to the file
  3. Choose Available offline to store your file offline.

This is how you can find files that you’ve saved for offline access:

  1. Launch your Drive, Docs, Slides, or Sheets application.
  2. Press Menu > Offline.

Using Google Drive Offline on iPhone or iPad

You can still gain access to your files and edit them if you are not connected to a mobile network or Wi-Fi. Such files include the following:

  • Google Sheets
  • Google Docs
  • Google Slides

Just like on the Android platform, you have to have your Internet connection on to put offline access on. Here is how to do so:

  1. Launch your Google Drive app.
  2. Press More that is next to the file
  3. Tap Available offline to store your file offline.

Follow this procedure to find those files you saved for offline viewing:

  1. Load your Drive, Docs, Slides, or Sheets application.
  2. Choose Menu > Offline.

As you might have observed while taking the above steps to turn on offline mode, you first need to have your Internet connection on to ensure that the files are available offline before you can gain access to them when you are off the grid.

Related:

Posted by Deji

Deji is a freelance writer and Physics graduate from the University of Ibadan. Passionate and meticulous, he is a keen follower of developments around the world on a number of issues ranging from science, tech, history, politics, among others. Deji loves playing football and meeting people. Please, follow on Twitter and Facebook

Leave a Reply

Your email address will not be published. Required fields are marked *